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2019 ASTRO Annual Meeting

EACs

An Exhibitor Appointed Contractor, hereinafter referred to as "EAC",” is a company selected by the exhibitor other than the "general" or "official" service provider(s) listed in the online Exhibitor Service Manual for the 2019 ASTRO Annual Meeting, hereinafter referred to as "Event." No EAC will be allowed to work in an exhibitor's booth unless the EAC requirements are satisfied by August 9, 2019. Further, both the exhibitor and exhibitor's EACs agree to comply with all requirements and specifications established in the 2019 Annual Meeting Exhibitor Rules, Regulations and Policies, 2019 Annual Meeting EAC Rules and Regulations, Notice of Intent to use EAC Policies and Procedures and the Agreement and Rules and Regulations between GES and EAC.

Due to the necessity of coordinating all activities during move-in/move-out and for safety/security purposes, exhibitors and their EACs must comply with the following ASTRO and GES requirements:

ASTRO EAC Requirements

  1. Notice of Intent to Use EAC Policies and Procedures
    Exhibitor must submit the Notice of Intent to Use EAC Policies and Procedures form directly to GES by August 9, 2019.
  1. EAC Certificate of Insurance
    Exhibitor must procure and submit a valid certificate of insurance for each of its EACs directly to GES by August 9, 2019. The cost for such insurance shall be borne by the EAC or exhibitor and shall comply with all insurance requirements in the Agreement and Rules and Regulations between GES and EAC and the 2019 Annual Meeting EAC Rules and Regulations. The Notice of Intent to Use an EAC form must be emailed or faxed to ChicagoCOI@ges.com or 702-914-5022. The Certificate of Insurance must be uploaded to the following CertFocus link: https://beta.certfocus.com/expresso/. View a sample certificate of insurance.
  1. Agreement and Rules and Regulations between GES and EAC
    Exhibitor is also required to submit the signed Agreement and Rules and Regulations between GES and EAC directly to GES by August 9, 2019.