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2019 ASTRO Annual Meeting

Exhibit Hall Schedule

Booths must be staffed during the show hours listed below. Please make your travel arrangements accordingly.

Exhibit Hall Hours*
Sunday, September 15, 2019 10:00 a.m. – 5:00 p.m.
Monday, September 16, 2019 10:00 a.m. – 5:00 p.m.
Tuesday, September 17, 2019 10:00 a.m. – 5:00 p.m.

*Individuals with an Exhibitor or Exhibitor Full Conference badge may gain early access to the Exhibit Hall at 7:00 a.m. on Sunday, September 15 and 8:00 a.m. on Monday, September 16 and Tuesday, September 17.

Move-in Schedule

ASTRO follows a targeted move-in schedule. Your targeted move-in date and time is based on your booth's location in the Exhibit Hall. Please refer to the Targeted Floor Plan for your company's specific date and time.

Your target assignment is designed to be the point at which direct deliveries may begin checking in at the Marshaling Yard. It is not the point at which at which booth setup should be scheduled. It is recommended that you schedule installation labor to begin after your inbound target assignment.

Below are the installation setup hours. However, please be sure to refer to the Targeted Floor Plan to confirm the date and time at which you will have access to your booth for setup.

Move-In Schedule
Wednesday, September 11, 2019 8:00 a.m. – 5:00 p.m.
Thursday, September 12, 2019 8:00 a.m. – 8:00 p.m.
Friday, September 13, 2019 8:00 a.m. – 8:00 p.m.
Saturday, September 14, 2019 8:00 a.m. – 8:00 p.m.

All booths must be set by 8:00 p.m. on Saturday, September 14, 2019.

Request for Variance to Assigned Target Time

If you would like to request that your company move in at a different time, please complete and submit the Request for Variance to Assigned Target Time Form. This form must be received by August 13, 2019, in order to be considered. All requests will be reviewed after this deadline and you will be contacted with the appropriate approval if request is granted.

After-Hours Exhibit Hall Access

Exhibitors requiring additional time for booth installation outside of the established move-in hours may request permission from ASTRO Show Management for after-hours access to the Exhibit Hall for booth setup.

Learn more about after-hours Exhibit Hall access.

Move-Out Schedule

Please refer to the move-out schedule indicated below.

Move-Out Schedule
Tuesday, September 17, 2019 5:00 p.m. – 11:59 p.m.
Wednesday, September 18, 2019 8:00 a.m. – 8:00 p.m.
Thursday, September 19, 2019 8:00 a.m. – 12:00 p.m.