2019 ASTRO Annual Meeting

Important Dates

Mark your calendar for the following dates and deadlines that you don't want to miss!

September 2018
September 4 Ambassador Booth Assignments Begin
September 15 On-site Booth Sales and Exhibitor Housing Opens
September 18 Ambassador Housing Block Assignment Begins
December 2018
December 21 50% Deposit for Total Booth Fees Due
January 2019
January 15 Affiliate Meeting/Events Requests Opens
March 2019
March 8 Exhibitor Service Manual Opens
March 19 Exhibitor Housing Opens
May 2019
May 16 100% of Total Booth Fees Due
June 2019
June 24 Deadline to Make Changes to Your Online Exhibitor Listing for Inclusion in the Printed Exhibitor Directory
July 2019
July 26 Exhibitor Rooming List Due at 5:00 p.m. Eastern Time
August 2019
August 2 Booth Renderings Due (Booths 400 square feet and larger)*
August 2 Rigging Renderings Due (Booths 400 square feet and larger)*
August 2 On-site Contact Form Due – Mandatory*
August 2 Giveaways Form Due – Mandatory*
August 2 After-Hours Access Form and Addendum Due
August 9 Notification of Intent to Use EAC/Non-official Contractor Form Due*
August 9 Certificate of Insurance for EACs Due*
August 13 Discount Deadline for GES Orders
August 15 Discount Deadline for AV/Computer Rental
August 16 Discount Deadline for Lead Retrieval
August 22 Ambassador Booth Appointments Sent
August 22 Last Day to Make Changes to Exhibitor Rooming List Via the ASTRO Housing Center
August 31 Discount Deadline for Internet/Telephone
September 2019
September 2 Discount Deadline for Booth Security Order
September 4 Ambassador 2020 Annual Meeting Booth Assigments Begin
September 14 ALL Booths must be set by 8:00 p.m.
September 17 Move-out begins at 5:00 p.m.
September 19 All freight must be packed and ready to ship by 12:00 p.m.

*These forms must be submitted via the online submission process through the Exhibitor Service Manual.