2019 ASTRO Annual Meeting

Affiliate Events

The affiliated events submission process is now closed.

Organizations wishing to hold meetings/events in conjunction with the Annual Meeting between Monday, September 9, 2019, and Wednesday, September 18, 2019, must submit the Affiliate Meeting/Event Approval and Space Request Form online to obtain ASTRO approval.

Please submit one request per meeting/per meeting room space.

The meeting/event approval process can take up to 14 business days from the submission date. Once your meeting/event has been reviewed, you will receive an email notification advising if the meeting/event has been approved or denied. ASTRO reserves the right to decline approval of any ancillary meeting or event request.

Meeting/Event Space Requests will not be accepted after Wednesday, September 4, 2019.

ASTRO prohibits organizations from holding functions that compete with the Annual Meeting program. Functions or transportation to and from functions may not be held during the below times. Please note that these times are subject to change at any time. 

Sunday, September 15 6:45 a.m. – 6:00 p.m.
Monday, September 16 8:00 a.m. – 5:30 p.m.
Tuesday, September 17 8:00 a.m. – 6:00 p.m.
Wednesday, September 18 8:00 a.m. – 4:00 p.m.

For more information about ASTRO’s meeting/event approval process, please refer to the 2019 Annual Meeting Regulations for Affiliate Meetings/Events. If you have questions pertaining to the Affiliate Meeting/Event Approval and Space Request process, please email the Meetings Department or call 703-286-1568.